Councils accessing GRQ funding may occasionally require additional time to submit acquittal documentation or wish to rollover unspent funds into the next financial year.
The following outlines the process for extension of time and funding rollover.
1. Extension of time
If a council anticipates lodging acquittal documentation after the deadline (30 September 2026), they may request an extension.
Key points:
- Request must be submitted in writing, providing reasons for late lodgement.
- Approval is required from the Get Ready Queensland and QRA's Portfolios.
- This does not extend the timeframe for using the allocated funding. Councils must still complete activities and use funds within the current financial year.
- Funding for the current year must still be closed out by 30 September 2026.
- All requests to be emailed to getready@qra.qld.gov.au
Extension of time process table
| Step | Action | Responsible party | Notes |
|---|---|---|---|
| 1 | Prepare a written request for extension | Council | Include reasons for late lodgement |
| 2 | Submit request to Get Ready team | Council | Approval required from Portfolios |
| 3 | Approval outcome communicated | Get Ready Queensland | Council notified of new acquittal lodgement date |
| 4 | Lodge acquittal by new approved date | Council | Funding activities must still be completed within original timeframe |
2. Rollover of funding
Councils may request to rollover unspent funding if they cannot utilise all funding by 30 June 2026.
Key points:
- Request must be submitted in writing, signed by a delegated officer.
- Reasons for rollover should be clearly outlined (e.g., impacted by severe weather events).
- Rolled-over funds are added to the council’s allocation for the following financial year.
- Councils must plan activities based on the total available funding (current year + rollover).
- Final acquittal will reflect the higher total funding including rollover.
- All requests to be emailed to getready@qra.qld.gov.au
Example scenario:
| Description | Amount |
|---|---|
| Current year allocation | $4,880 |
| Amount spent | $2,880 |
| Unspent balance | $2,000 (requested for rollover) |
| Next year allocation | $4,880 + $2,000 rollover = $6,880 |
| Payment | 90% upfront of new allocation minus previous year rollover (system adjusts automatically) |
| Acquittal | Final progress report lodges total $6,880 showing full utilisation |
Rollover process table
| Step | Action | Responsible party | Notes |
|---|---|---|---|
| 1 | Identify unspent funds | Council | Review current year expenditure |
| 2 | Prepare written rollover request | Council | Must be signed by delegated officer, include reasons |
| 3 | Submit request to Get Ready team | Council | Approval required |
| 4 | Approval processed in system | Get Ready Queensland | Rollover amount allocated in MARS system for council’s GRQ program |
| 5 | Plan activities for next financial year | Council | Include rollover in planning ($ current year + rollover) |
| 6 | Receive payment | Council | 90% upfront; system deducts previous rollover if applicable |
| 7 | Lodge final acquittal | Council | Demonstrate full utilisation including rollover |
| 8 | Assessment completed | QRA Assessments team | Assessment considers total funding (original + rollover) |
Notes:
- All requests (extension or rollover) must be submitted in writing and emailed to getready@qra.qld.gov.au and approved before deadlines.
- Rollover requests do not affect current year deadlines for completion of activities.
- Councils are responsible for closing out all funding and reporting accurately, including any rollover amounts.