Councils accessing GRQ funding may occasionally require additional time to submit acquittal documentation or wish to roll over unspent funds into the next financial year. 

The following outlines the process for Extension of Time and Funding Roll Over.

1. Extension of Time

If a council anticipates lodging acquittal documentation after the deadline (30 September 2026), they may request an extension.

Key points:

  • Request must be submitted in writing, providing reasons for late lodgement.
  • Approval is required from the Get Ready Queensland and QRA's Portfolios.
  • This does not extend the timeframe for using the allocated funding. Councils must still complete activities and use funds within the current financial year.
  • Funding for the current year must still be closed out by 30 September 2026.
  • All requests to be emailed to getready@qra.qld.gov.au

 

Process Table – Extension of Time

StepActionResponsible PartyNotes
1Prepare a written request for extensionCouncilInclude reasons for late lodgement
2Submit request to Get Ready TeamCouncilApproval required from Portfolios
3Approval outcome communicatedGet Ready TeamCouncil notified of new acquittal lodgement date
4Lodge acquittal by new approved dateCouncilFunding activities must still be completed within original timeframe

2. Roll Over of Funding

Councils may request to roll over unspent funding if they cannot utilise all funding by 30 June 2026.

Key points:

  • Request must be submitted in writing, signed by a delegated officer.
  • Reasons for roll over should be clearly outlined (e.g., impacted by severe weather events).
  • Rolled-over funds are added to the council’s allocation for the following financial year.
  • Councils must plan activities based on the total available funding (current year + roll over).
  • Final acquittal will reflect the higher total funding including roll over.
  • All requests to be emailed to getready@qra.qld.gov.au

 

Example Scenario:

DescriptionAmount
Current year allocation$4,880
Amount spent$2,880
Unspent balance$2,000 (requested for roll over)
Next year allocation$4,880 + $2,000 roll over = $6,880
Payment90% upfront of new allocation minus previous year roll over (system adjusts automatically)
AcquittalFinal progress report lodges total $6,880 showing full utilisation

 

Roll Over Process Table

StepActionResponsible PartyNotes
1Identify unspent fundsCouncilReview current year expenditure
2Prepare written roll over requestCouncilMust be signed by delegated officer, include reasons
3Submit roll over requestCouncil → Get Ready Queensland TeamApproval required
4Approval processed in systemGet Ready Queensland TeamRoll over amount allocated in Mars system for council’s GRQ program
5Plan activities for next financial yearCouncilInclude roll over in planning ($ current year + roll over)
6Receive paymentCouncil90% upfront; system deducts previous roll over if applicable
7Lodge final acquittalCouncilDemonstrate full utilisation including roll over
8Assessment completedQRA Assessments teamAssessment considers total funding (original + roll over)

Notes:

  • All requests (extension or roll over) must be submitted in writing and emailed to getready@qra.qld.gov.au and approved before deadlines.
  • Roll over requests do not affect current year deadlines for completion of activities.
  • Councils are responsible for closing out all funding and reporting accurately, including any roll over amounts.